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The Best Accounting Software For Small Businesses

Small business accounting software is a game-changer. Here are our picks for the best accounting software that supercharges your financial processes.
Best Accounting Software For Small Businesses



Small business accounting software is a game-changer in helping you achieve sustainable growth and long-term financial success.

In today’s fast business world, small business tech and apps for accounting tasks save time for important strategies that increase profits.

But with countless software options available, how do you choose the perfect fit? Here are our picks for the best accounting software for small businesses that supercharges your financial processes.

Intuit QuickBooks Online

Plans start from $15.
Free trial – Yes!

Intuit QuickBooks Online is excellent accounting software for small businesses, with various plans to suit different needs. Here’s why we think QuickBooks Online reigns supreme:

  • Plan variety: QuickBooks Online provides four plan options, catering to startups and established companies, ensuring a suitable fit for businesses of all types and sizes.
  • Comprehensive features: Regardless of your chosen plan, QuickBooks Online equips you with the tools and reports necessary for seamless accounting operations.
  • Scalability made easy: As your business grows, QuickBooks Online allows you to effortlessly upgrade your plan, ensuring that the software scales alongside your expanding needs.
  • User-friendly setup: QuickBooks Online boasts an intuitive interface, making the software easy to set up and navigate, enabling you to handle your accounting tasks independently.
  • Professional assistance available: While self-sufficiency is a highlight, Intuit also offers access to expert bookkeepers and accountants who can help configure the software to align perfectly with your business requirements.
  • Great value for the price: With its comprehensive features and services, QuickBooks Online delivers exceptional value at an affordable price point.


Plans start from $6.50.
Free trial – Yes!

Xero is the ultimate accounting software for effortless bill tracking and payment management. Here’s why Xero is the go-to choice:

  • Positive cash flow: With Xero, you can ensure your cash flow remains healthy, preventing any last-minute financial crunches when bills are due.
  • User-friendly dashboard: Navigate a customizable dashboard that provides a clear overview of upcoming due dates and invoice details. Stay on top of your financial commitments with ease.
  • Real-time cost visibility: Witness costs in real-time, empowering you to make instant adjustments and informed decisions for your business.
  • Cloud-based convenience: No need for downloads or installations. Access Xero’s powerful features and functionalities from anywhere, anytime, through its cloud-based platform.
  • Professional double-entry bookkeeping: Benefit from accurate and comprehensive bookkeeping with Xero’s double-entry system, ensuring all transactions are recorded as debits and credits.
  • Time-saving automation: Schedule upcoming payments and batch pay suppliers in advance, automating a manual process. Save valuable time and focus on more important aspects of your business.

Experience the efficiency and simplicity of Xero, where bill management becomes a breeze and financial control is at your fingertips.


Plans start from $45.
Free trial – Yes!

Bill is the ultimate automation tool for streamlining accounts payable and receivable processes. With seamless integration with multiple accounting software (such as QuickBooks Online), Bill revolutionizes bill payments and approvals, taking your financial operations to new heights. Some of the key features of this tool include:

  • Streamlined bill payments and approvals: Bill seamlessly integrates with Xero accounting software, revolutionizing how you handle bills and licenses. Say goodbye to manual processes and experience a streamlined workflow.
  • A centralized hub for bills and invoices: Bill provides a single platform to manage all your bills and invoices. Stay organized, track payments, and access important financial documents easily.
  • Mobile accessibility and notifications: Stay connected and take action on the go with Bill’s user-friendly mobile applications. Approve and pay bills conveniently, receive real-time information, and gain valuable insights from the dashboard.
  • Customizable payment options: Tailor your billing system to your business preferences. Choose between credit card-only or ACH-only payment options, configuring a solution that best suits your needs.
  • Simplified invoicing: With Bill, you can effortlessly create and send professional invoices, seamlessly integrating with QBO or Xero to update accounts receivable automatically.


Plans start from – $14.
Free trial – Yes!

Expensify is the go-to expense management application designed to simplify and streamline expense tracking for businesses of all sizes. Here’s what we think makes Expensify a game-changer:

  • Seamless integration: Automatically import data from credit cards and integrate with popular accounting software like QuickBooks, Xero, and more, ensuring effortless expense management and reporting.
  • Scalable and user-friendly: Expensify offers four plans tailored to your business needs. Start with a plan that suits your current requirements and easily scale up as your business grows.
  • Versatility for all: Whether you’re a freelancer, sole proprietor, or managing a team of employees, Expensify is designed to be a valuable asset for every business, providing a range of features to meet diverse needs.
  • Efficient expense tracking: Expensify’s features include receipt imaging, a fully functional mobile app, and access to the Expensify Card, enabling you to track and manage expenses with ease and accuracy.
  • Streamlined expense reporting: Each receipt uploaded or scanned into Expensify automatically generates an expense report. Choose to submit the information for reimbursement immediately or add additional expenses before submission.

Foundation Software

Plans starting from – pricing is available upon request.
Free trial – Yes!

FOUNDATION is the leading construction accounting software that empowers businesses with robust job cost accounting, project management capabilities, and convenient mobile access.

Here’s why FOUNDATION stands out as the go-to choice for contractors:

  • Tailored for the construction industry: FOUNDATION is specifically designed to meet the unique needs of construction businesses, offering powerful job cost accounting and specialized features essential for contractors.
  • Customizable modules: Contractors can customize their FOUNDATION system by adding additional modules according to their specific requirements. From project management and scheduling to service dispatch and document imaging, FOUNDATION provides flexibility to tailor the software to individual needs.
  • Comprehensive reporting capabilities: FOUNDATION comes preloaded with a vast library of automated reports, including certified payroll formats. The software also includes a report creator that is easy to use. Contractors can create personalized messages that display their data in their preferred form.
  • Streamlined financial calculations: With FOUNDATION, labor burden, job costs, rates, trades, and other essential economic analyses are simplified. Contractors can effortlessly calculate and track vital financial metrics at the touch of a button.

Choosing The Right Accounting Software for Small Businesses

Implementing the right accounting technology will help small business owners achieve sustainable growth and financial success. We suggest finding software that meets your business needs and improves financial management for long-term value.

This is where Notion’s CFO and Advisors come in. Our expert team offers comprehensive accounting technology and implementation services tailored to your business needs. With our assistance, you can streamline your financial processes, improve efficiency, and gain valuable insights into your business’s financial health.

Contact us today to take control of your accounting technology and drive your business forward.

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